Key HR Activities
When building and maintaining an HR function, it is important to stay up-to-date with key HR activities and compliance dates throughout the calendar year.
- At least once a year, set Human Resources and Talent Development goals in alignment with your organization’s overall goals and objectives.
- Review and update employee handbooks, policies, practices and other HR documentation as necessary.
- Conduct an annual review of employee compensation and benefits offerings to ensure pay equity and address any disparities.
Monthly – Quarterly HR Activities
- Schedule regular check-ins with employees to provide feedback and support.
- Review and update job postings and descriptions as necessary.
- Monitor and track employee performance and progress towards project completion and goals.
Weekly – Bi-Weekly HR Activities
- Schedule time for team meetings and one-on-one meetings with employees.
- Review and respond to employee requests and inquiries.
- Monitor and track employee time and attendance for payroll processing and payment.
Daily HR Activities
- Review employee work schedules and hours for appropriate coverage.
- Respond to employee questions and concerns in a timely manner.
- Monitor and address any urgent employee relations issues.
Key HR Compliance Activities & Dates
It is important for organizations to stay up-to-date with relevant compliance requirements and deadlines. Remember to verify the information and consult legal professionals for specific compliance advice based on your organization’s unique circumstances.
- January 31: Distribute W-2 forms to employees and file copies with the Social Security Administration.
- February 15: Provide employees with Form 1095-C if applicable for Affordable Care Act (ACA) reporting.
- March 31: File Equal Employment Opportunity Commission (EEOC) reporting (EEO-1 report) if applicable.
- October 15: Provide annual Medicare Part D disclosure notice to employees if offering prescription drug coverage to Medicare-eligible employees.
- Ongoing: Post FMLA poster, provide FMLA-related information to employees, and maintain records of FMLA-related absences and requests for three years.
- Ongoing: Comply with Fair Labor Standards Act (FLSA) requirements for minimum wage, overtime pay, and other wage and hour issues based on specific deadlines.
- Varies by state: Check your state’s labor website for requirements for specific employer compliance and guidance. For example, many states increase their minimum wage effective January 1 – July 1.
- Society for Human Resource Management (SHRM): Provides a wealth of resources on HR best practices, compliance requirements, and professional development opportunities.
- U.S. Department of Labor (DOL): Offers comprehensive information on federal labor laws, compliance requirements, and resources for employers.
- Equal Employment Opportunity Commission (EEOC): Provides guidance on equal employment opportunity laws and regulations.
- State Labor Departments: Check your state’s labor department website for state-specific HR regulations, compliance requirements, and resources.
About S P A C E
S P A C E is a consulting firm that transforms the employee experience by creating a safe and positive work environment for all, particularly those who are most vulnerable to workplace adversity. They offer a range of services, including human-centered HR strategy and advisory, organizational development, and personal and professional development coaching and support.