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Key HR Activities

When building and maintaining an HR function, it is important to stay up-to-date with key HR activities and compliance dates throughout the calendar year.

Annual-HR Activities

  • At least once a year, set Human Resources and Talent Development goals in alignment with your organization’s overall goals and objectives.
  • Review and update employee handbooks, policies, practices and other HR documentation as necessary.
  • Conduct an annual review of employee compensation and benefits offerings to ensure pay equity and address any disparities.

Monthly – Quarterly HR Activities

  • Schedule regular check-ins with employees to provide feedback and support.
  • Review and update job postings and descriptions as necessary.
  • Monitor and track employee performance and progress towards project completion and goals.

Weekly – Bi-Weekly HR Activities

  • Schedule time for team meetings and one-on-one meetings with employees.
  • Review and respond to employee requests and inquiries.
  • Monitor and track employee time and attendance for payroll processing and payment.

Daily HR Activities

  • Review employee work schedules and hours for appropriate coverage.
  • Respond to employee questions and concerns in a timely manner.
  • Monitor and address any urgent employee relations issues.

Key HR Compliance Activities & Dates

It is important for organizations to stay up-to-date with relevant compliance requirements and deadlines. Remember to verify the information and consult legal professionals for specific compliance advice based on your organization’s unique circumstances. 

  • January 31: Distribute W-2 forms to employees and file copies with the Social Security Administration.
  • February 15: Provide employees with Form 1095-C if applicable for Affordable Care Act (ACA) reporting.
  • March 31: File Equal Employment Opportunity Commission (EEOC) reporting (EEO-1 report) if applicable.
  • October 15: Provide annual Medicare Part D disclosure notice to employees if offering prescription drug coverage to Medicare-eligible employees.
  • Ongoing: Post FMLA poster, provide FMLA-related information to employees, and maintain records of FMLA-related absences and requests for three years.
  • Ongoing: Comply with Fair Labor Standards Act (FLSA) requirements for minimum wage, overtime pay, and other wage and hour issues based on specific deadlines.
  • Varies by state: Check your state’s labor website for requirements for specific employer compliance and guidance. For example, many states increase their minimum wage effective January 1 – July 1.

Additional Resources

About S P A C E

S P A C E is a consulting firm that transforms the employee experience by creating a safe and positive work environment for all, particularly those who are most vulnerable to workplace adversity. They offer a range of services, including human-centered HR strategy and advisory, organizational development, and personal and professional development coaching and support.