Grant Management Resources

Guidance on managing the WIOA ESE 15% Discretionary grant

Follow the instructions on slides 17-20 of the Launch Webinar to submit a budget or project modification (e.g. budget realignment, administrative changes, statement of work changes, changes in key staff/contractors). Keep in mind the entire process takes up to 7-9 weeks.

For an overview of discretionary grant reporting requirements, refer to slides 14-16 of the Launch Webinar. Keep in mind this does not encompass CalJOBs reporting requirements.
Quarterly Performance Report Template
WSD19-05 – Monthly and Quarterly Financial Reporting Requirements

Review the List of Policies for WIOA ESE sections to see guidance on procurement, financial requirements, allowable costs, and cash requests.

If this is your first time managing a federal grant, we recommend your compliance, finance and leadership teams watch this Federal Grant Management 2-part training.

WIOA Discretionary Funding Monitoring Checklist Example. Note: This document serves solely as an example of a monitoring questionnaire for recipients of WIOA discretionary funding. The sample questions featured here may not be exhaustive and are likely to change, and the actual questionnaire’s scope is likely to expand beyond the provided content.
Sample Policies Templates for ESEs. Based on the list of policies outlined in the Monitoring Checklist Example above, REDF compiled templates of sample policies implemented by Local Workforce Development Boards for ESEs to adapt.
Review the List of Policies for WIOA ESE for a comprehensive overview of all relevant directives and policies. Full list of EDD Directives is here.

This is based on previous monitoring processes led by EDD, and is subject to change.
EDD’s compliance team typically sends subrecipients an engagement letter with a program-specific questionnaire, and ask for samples (e.g. procedures, record keeping, notes, expenditures) to be ready for the onsite review. Usually a virtual meeting occurs prior to the onsite visit.
During the review week, EDD staff may interview grantee staff and has shifted their approach to providing onsite technical assistance in real time for staff to be compliant. EDD staff then have 25 days to release a report. If there are findings, the grantee has 25 days to respond and/or take corrective action.
In 2024, WIOA discretionary subrecipient monitoring occurred between February through June, but this schedule is subject to change.

Navigating WIOA Compliance Monitoring – What to expect in the monitoring process. EDD, November 2023
WSD22-02 – Standards for Oversight and Instructions for Substate Monitoring

REDF Workshop